Sounds like you have some great ideas for a gathering next summer. Wanted to invite you to look at Help Topic 2514 for information on how to request an Eliters-sponsored Live Event.
Basically, the process to follow...
Submit the requested details from the help topic in an email to VP Marketing. The event location must be a public place (not someone's house).
Eliters will create an Event webpage for you. This webpage will list all of the details of your event, including the location information, lodging information, schedule of events, information about live tourneys (if applicable), and any associated costs. This page will provide RSVP capabilities so you will know who is interested in your event.
For examples of past Live EVents, refer to the Events tab at the top of this page and select the Live link. You can view past and future events here.
Once your event is approved and posted, you are free to advertise in the clubs and Newsletter about your event. Once your event is complete, you can even send us some pictures and we'll include on your event page.
It's really simple to organize an Eliters event. We will help you in any way we can. There are many concerns (liability, safety, etc) that prohibit us from allowing promotion of non-Eliters events in the club, so we ask that you follow the steps and submit your request to Eliters.
Eliters Marketing and Events